Maintenance logbook and Contingency fund
The maintenance logbook and the reserve fund study are essential tools for the rigorous, forward-looking, and compliant management of divided co-ownership properties. Together, they enable condominium boards to plan maintenance and replacement work in a structured manner, while establishing realistic and adequate contributions to the reserve fund.
The maintenance logbook provides a detailed overview of the building’s condition, documents the history of interventions, and identifies upcoming maintenance requirements. The reserve fund study builds on this information to project the future costs of major repairs and component replacements, and to define a financial contribution strategy aligned with the condominium’s actual needs. Its objective is to minimize the risk of unexpected special contributions and to support sound, long-term budget planning.
All of these services fully comply with the requirements of Bill 16, whose implementing regulation came into force on August 14, 2025, making both the maintenance logbook and the reserve fund study mandatory for divided co-ownership syndicates in Québec.
Objectives and advantages of the maintenance logbook and Contingency fund
- Raising sufficient funds to meet the likely expenses at the time of replacing the components.
- Regularizing the contributions to the contingency fund.
- Avoiding reliance on special contributions.
- Facilitating the preparation of the annual operating budget.
- Allowing syndicates to simplify the planning for replacing the components.
- Allowing condo boards to justify and explain the investments required for the contingency fund to the co-owners.
- Helping to preserve the market value of condominiums.
- Reassuring future buyers that they will not be facing high special contributions.
- Implementing an equity principle between current and future co-owners.
- Avoiding potential conflicts between co-owners.
Specific Benefits of the Maintenance Logbook
- Provide a structured and up-to-date overview of the condition of the building’s components.
- Ensure rigorous tracking of completed and upcoming maintenance, repair, and replacement work.
- Extend the useful life of building components through planned and well-documented maintenance.
- Support the reserve fund study with reliable, consistent, and traceable data.
- Facilitate informed decision-making by the board of directors when prioritizing interventions.
- Strengthen transparency and sound governance within the syndicate.
As a corporate member of the RGCQ, GDA – Services immobiliers intégrés is proud to hold the title of Certified Company – Contingency Fund. Its team consists of analysts and appraisal technicians with over a dozen years of experience in contingency fund studies.
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